Privacy Policy

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the UK General Data Protection Regulation (the “UK GDPR”) and the Data Protection Act 2018.
  2. Who are we?
    The African Oyster Trust, Registered Charity No 1118298, is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
  3. How do we process your personal data?
    The African Oyster Trust complies with its obligations under the UK GDPR and Data Protection Act 2018 by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

    We use your personal data for the following purposes: –
    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
    • To administer records of donors and supporters of the charity;
    • To fund raise and promote the interests of the charity;
    • To maintain our own accounts and records (including the processing of UK Gift Aid applications);
    • To inform you of news, events, activities and services.
  1. What is the legal basis for processing your personal data?
    • Explicit consent: We rely on the explicit consent of the data subject so that we can keep you informed about news, events, fundraising activities, and services.of the data subject so that we can keep you informed about news, events and fundraising activities.
    • Legal Obligation: Processing is necessary for carrying out legal obligations in relation to UK Gift claims, statutory accounting, or under employment and regulatory laws.
    • Legitimate Interests / Not-for-Profit Conditions: Processing is carried out by a not-for-profit body provided that: –
      • the processing relates only to those persons who have regular contact with the charity in connection with its purposes;
      • there is no disclosure to a third party without consent.
  2. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other supporters for purposes connected with the charity. We do not have access to, nor do we process, personal medical data. We will only share your data with third parties outside of the charity with your explicit consent, or where required to do so by law.
  3. Your rights and your personal data
    Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: –
    • The right to request a copy of your personal data which The African Oyster Trust holds about you;
    • The right to request that The African Oyster Trust corrects any personal data if it is found to be inaccurate or out of date;
    • The right to request your personal data is erased where it is no longer necessary for The African Oyster Trust to retain such data;
    • The right to withdraw your consent to the processing at any time;
    • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (the right to data portability, where applicable);
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
    • The right to object to the processing of personal data, (where applicable);
    • The right to lodge a complaint with the Information Commissioners Office.
  4. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
  5. Contact Details
    To exercise all relevant rights, queries or complaints please in the first instance contact us by either writing to The African Oyster Trust, Quarry Cottage,
    Coston, Aston on Clun, Craven Arms, SY7 8EJ, or by completing the online web enquiry form available here.

    You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.